The County Manager and Clerk’s Office advises the County Commission and Administration on all fiscal and budgetary matters. It is responsible for accounting for all financial transactions, disbursement of funds, preparation of payroll, facilitating budget development and implementation, monitoring of all revenues and expenditures, periodic and annual reporting, projections for county finances, control of county assets, monitoring the County Special Purpose Local Option Sales Tax (SPLOST) program, and purchasing of goods and services for county departments.
The department also serves as a resource for all other County departments, providing accurate, timely and transparent financial information and data in order to ensure the highest level of service is provided to all Marion County citizens. It is the duty of the County Manager and Clerk’s Office to provide responsible stewardship in their daily operations as a way of guaranteeing County assets are utilized in the most effective and efficient manner possible.
Annual Reports & Budget Documents
- FY 2018 Independent Audit
- FY 2017 Independent Audit
- FY 2016 Independent Audit
- FY 2015 Independent Audit
- FY 2014 Independent Audit
Understanding LOST, SPLOST, T-SPLOST and E-SPLOST
Local option taxes are taxes that are levied on the sale of goods and services within the jurisdiction that approves such tax. There are currently four (4) types of local option sales taxes and each one is different in how it is approved and what it can be used for. The ultimate goal in a sales tax is to relieve some of the burden on property taxpayers by virtue of it being a consumption tax that everyone contributes to, regardless of whether they are a local citizen or not. The Marion County government has a significant history in the use of three of these taxes; the fourth is set aside strictly for the local Board of Education and is used for purposes defined by that elected body. To better understand what these taxes are used for, the following overview of each one is provided with some history of its use.
Local Option Sales Tax (LOST)
A major source of revenue for many counties, including Marion County, is the joint county and municipal local option sales tax. Subject to voter approval, a sales and use tax of 1% may be imposed on the purchase, sale, rental, storage, use or consumption of tangible personal property and related services. Proceeds from this tax are collected on behalf of the county and its qualified municipalities by the Georgia Department of Revenue and disbursed by them based on the percentages negotiated by the county government and the cities within each county. One percent of the amount collected is paid into the general fund of the State Treasury to defray the costs of administering this program and a percentage is paid to the entity that collects and reports the tax. The remainder is used as revenue for the general fund and reduces the amount of property tax revenue required to fund the annual budget. It requires that the tax bill of each property taxpayer must show the reduced county and city millage rate resulting from the receipt of sales tax revenue from the previous year as well as the reduced dollar amount. All counties and municipalities that impose a joint sales and use tax are required to renegotiate the distribution certificate for the proceeds following each decennial census. The criteria to be used in the distribution of such proceeds and for the resolution of conflicts between the county and its municipalities are set by state law and if the county and cities fail to renegotiate such certificates as required by this law, the tax then terminates. To summarize:
- The implementation of LOST is approved initially by the voters, after which is continues annually, subject to certain provisions.
- A LOST is a joint tax between the county government and its municipalities, i.e. Marion County and Buena Vista are partners in LOST.
- The law requires that the county governing officials enter into negotiations with the governing officials of the municipalities upon implementation of a LOST and must renegotiate the percentages each will receive every ten years following a new census. This year, local governments all over Georgia will be engaged in renegotiating the portion each will receive from LOST proceeds and these percentages and the formulas for arriving at them will vary by each jurisdiction. Factors such as population and services provided by each jurisdiction are some of what comes into play during LOST negotiations.
- If a consensus is not reached by all parties in accordance with Georgia Law, then the tax terminates.
- LOST funds distributed go into the general funds of the county and the three municipalities and reduce the amount of property tax needed to fund the budgets of these governments.
- Tax bills disbursed annually must show the effect LOST has on the millage rate and the estimated dollar amount that the property taxpayer saved because of LOST.
- LOST continues so long as all conditions above are met.
Special Purpose Local Option Sales Tax (SPLOST)
A SPLOST is similar to a LOST in that it imposes a 1% sales tax on the purchase, sale, rental, storage, use or consumption of tangible personal property and related services; beyond that it is very different. The revenues from this tax must be used for capital outlays and the tax is subject to voter approval each time one is levied. This tax is collected by the Department of Revenue and disbursed to the county government and it is distinguished by virtue of being a county tax rather than a joint county-city tax-however, it may be used to fund city projects and often is used for this in counties around Georgia. As a condition of levying a SPLOST, the county must have a meeting and confer with the city officials at least 30 days before the call for the referendum in order to consider any capital projects for which the cities may seek SPLOST funds. If the county agrees to include a city project(s) in the call for referendum, the county and city must enter into an agreement before the call. SPLOST cannot typically be levied for more than five years per SPLOST; however, under certain conditions, it can be levied for six years. Prior to a SPLOST referendum, local government officials will identify specific purposes that a SPLOST will be used for. Citizen input is critical to this process and is provided by means of a SPLOST committee made up of local citizens and community leaders not affiliated with the local governments, government-appointed boards or entities that would receive direct benefit from the SPLOST. The SPLOST committee identifies projects needed by the jurisdiction and promotes, educates and informs the community about SPLOST and its potential benefits towards reducing property taxes and maintaining or increasing the quality of government services. As its name implies, Special Purpose means that a SPLOST can only be used for capital outlay projects specifically identified and named in the referendum and on the ballot when it comes up for citizen approval. These projects by law must fall into the following criteria:
- For improvements to roads, streets and bridges, including sidewalks and bicycle paths;
- Projects for the use and benefit of the entire population of the county such as a county courthouse or administration building; civic center; hospital; jail or detention center; libraries or regional solid waste handling facilities/recycling processing facilities or any combination of such projects;
- A capital outlay project to be operated by a joint authority of the county and one or more municipalities such as a water authority;
- A capital outlay project consisting of a cultural, recreational or historic facility or a facility that combines these purposes;
- The retirement of existing general obligation debt of the county, one or more of the cities or any combination thereof, subject to certain criteria;
- Public safety or airport facilities, or both, or related capital equipment used to operate such facilities such as fire engines, ambulances, airport service equipment and related;
- For obtaining capital equipment used in the conducting of official elections or referenda;
- Capital outlay projects consisting of any transportation facility designed to transport people or goods, including but not limited to railroads, port and harbor facilities, mass transit facilities or a combination of;
- For the use and benefit of the entire county and consisting of a hospital or hospital facility owned by the county or the hospital authority
- Any combination of two or more of the above projects.
To summarize SPLOST:
- It can only be used for capital outlay projects or the retirement of existing general obligation debt;
- Projects must be identified and must conform to all conditions of a SPLOST.
- It is a county SPLOST but may include city projects, subject to a written agreement by all parties;
- It can only be levied for five years typically and six under certain conditions;
- Once all terms and conditions are spelled out, the registered voters must approve it and include all capital projects on the ballot;
- Each SPLOST has a finite lifespan and must either be replaced with a new SPLOST voted on by taxpayers prior to the end of its term or it terminates.
- Local governments can sell general obligation bonds to cover immediate capital outlay project costs and use SPLOST proceeds to pay back the bonds or it can utilize the “pay-as-you-go” system or a combination of both. Bonding money allows projects to begin almost immediately after a SPLOST term begins but bears interest charges that are paid back over the course of the bond term; unbonded money is received and deposited until such time as the necessary amounts are available to begin an approved project.
- SPLOST funding pays for capital outlay projects using sales tax monies that otherwise would have to be paid for out of general funds or not funded at all.
Transportation Special Purpose Local Option Sales Tax (T-SPLOST)
The Transportation Investment Act of 2010 (TIA) was passed by the State of Georgia. It is known unofficially as TSPLOST. This act provides a legal mechanism in which regions throughout Georgia have the ability to impose a 1% sales tax to fund transportation improvements within their region. In 2012, the Transportation Referendum passed in the regions of Central Savannah (Region 7), River Valley (Region 8), and Heart of Georgia (Region 9). Marion County is a part of the River Valley (Region 8) and started collections of the tax on January 1, 2013. The Regional Referendum was passed for a period of 10 years and will continue to collect through December 31, 2022.
- Seventy‐five (75) percent of the funds raised in the region are utilized by GDOT for the execution of the projects included on the approved investment list for the region. The investment list is made by a regional round-table of elected officials. Thirty (30) percent of these funds raised in the region must be expended on projects included in the state-wide strategic transportation plan.
- Twenty‐five (25) percent of the funds raised in the region are distributed by the Georgia Department of Revenue to each city and county in the region for local projects, including operations, maintenance, planning, and construction.
- Unlike SPLOST, T-SPLOST funds can be used for operations and maintenance, as well as capital projects. However, funds can only be used for maintenance, operations, and projects related to transportation.
- The formula for these funds is a combination of each local government’s 2010 population (in relation to the region) and the number of miles of paved / unpaved roads in the jurisdiction (in relation to the region).
- Marion County has used T-SPLOST funds for road paving, road resurfacing, airport projects, and operations of the county road department.
Educational Special Purpose Local Option Sales Tax (E-SPLOST)
This is a sales tax that is structured and collected similarly to SPLOST but is imposed by the Local Board of Education with voter approval. The Board of Education has sole discretion for the calling of a referendum for an E-SPLOST vote and can only be used for the following capital outlay projects:
- Capital outlay projects for educational purposes, such as facilities and equipment, and;
- The retirement of existing school system general obligation debt incurred for capital outlay projects, with the requirement that ad valorem property taxes must be reduced by an amount equal to the proceeds applied to debt retirement.
The Special Local Option Sales Tax provides capital investing funding for infrastructure. The SPLOST law, enacted by Georgia legislators in 1985, authorizes a county tax of 1% on items subject to the state sales tax for funding capital projects. It is neither a municipal tax, nor a joint county-municipal tax such as the regular Local Option Sales Tax (LOST).
SPLOST revenue must be used for specific capital outlays (operations and maintenance expenditures are not authorized) such as courthouses, jails, roads, and bridges. Projects financed by SPLOST are intended to benefit the county as a whole, either standing alone or in combination with other county capital outlay projects or municipal capital outlay projects.