Clerk of the Superior and Juvenile Court

Mission Statement:

This office is charged with the duty of keeping and maintaining all records for the Superior Court, Chattahoochee Judicial Circuit. Our mission is to prove quality, professional service to the citizens We will protect and maintain the public’s records with the utmost integrity and trust. We will provide said records to the court, members of the law enforcement community, and the public that we serve.

Mrs. Joy Smith graduated high school in Sumter County and in 1997 became the Chief Deputy Clerk. In 2005, she was elected to serve as the Clerk of the Court for Marion County. She is married to Mason Smith and has a daughter named Shelby and a son named Jade. Her deputy clerk is Ms. Calandra Terry.

 

To get in contact with Mrs. Joy or her deputy:

Phone: (229)-649-7321
Fax: (229)-649-7931
Joy Smith email: joy.smith@gsccca.org

Duties:

The duties of the clerk are statutory, varied and numerous. They are ministerial in nature and can be found in literally hundreds of statutes created by the legislature.  In addition to the Official Code of Georgia the clerk is also obligated to follow the rules of the court for which he or she serves.

  • Deed and Property Recording
  • UCC Recording
  • Plat Recording
  • Civil and Domestic Court Filing and Processing
  • Family Violence Filing and Processing
  • Adoption Filing and Processing
  • Notary Public Certificates and Management
  • Records Management and Security
  • Court Registry Management
  • Transfer Tax and Intangible Tax Collection
  • Lien Recording
  • Armed Services Discharge Recording
  • Criminal Court Filings and Processing
  • Garnishment Filing and Management
  • Appeals Filing and Processing
  • Trade Name Registration
  • Fine and Fee Collection and Disbursement

Limitations:

We recognize that the courthouse can be a strange, confusing and sometimes an intimidating place for much of our population.  The clerk and deputy clerks have a strong desire to help all parties who ask for assistance.  But please be aware that the clerk and deputy clerks are STRICTLY FORBIDDEN to practice law or to give legal advice.  Sound legal advice should only come from a licensed practicing attorney and we highly recommend all parties seek competent legal services.  Please be understanding when we say that we cannot answer your questions. We are here to serve you to the best of our abilities.

Georgia Superior Court Clerks’ Cooperative Authority offers Statewide searches for the following documents:

  • Searches for UCC Index
  • Real Estate Deed Index
  • Lien Index
  • Notary Public Index
  • Plat Index

The Clerk of Superior Court office is not a static entity.  Needs of the citizenry change and functions expand and evolve.  Beginning January 1, 2011, the Superior Court Clerks were tasked by the legislature to provide oversight and supervision to the Board of Equalization (BOE) in each county.  While this duty is far removed from traditional court functions, the legislature determined changing the supervision of the BOE from the taxing authority and/or the property appraisal authority was in the best interest of the citizens of Georgia.

Goals:

  • To decrease document retrieval time to a minimum.
  • To help eliminate the confusion caused by cross over services between county agencies.
  • To give the best possible customer service.
  • To protect and secure all records entrusted to us.
  • To use the most cost effective and efficient means in order to complete our public duty.

Responsibilities:

  • Adoption Records
  • Court Records
  • Fine Collection and Disbursement
  • Intangible and Transfer Tax Collection and Disbursement
  • Notary Public Appointments
  • Personal Property Records
  • Real Estate Records
  • Trade Name Registration